CRM KIA

Dispatch Management System

The Dispatch module bridges approved orders and physical product movement, generating unique dispatch reference numbers and gate passes for every shipment.

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Gate pass generated
Stock auto-updated
DISPATCH#DSP-2025-000456
Ready for Dispatch
OrderORD-2025-000123
VehicleMH-12-AB-1234
DriverR. Kumar
PlannedReadyPartialDispatchedDelivered
ProductOrderedDispatchingBalance
Product ASKU-1001503020
Product BSKU-204520200
Gate PassPrint
Dispatch Now
5Dispatch Statuses
7Shipment Fields Captured
10Steps in the Dispatch Flow
2Documents Per Shipment
Every Shipment

Two Documents for Every Shipment

No shipment leaves the warehouse without a traceable reference and a gate pass.

Reference

Unique Dispatch Reference Number

Generated automatically for every dispatch entry.

Gate Pass

Gate Pass

Created and printed for every shipment before it goes out.

5.1 Status Progression

Dispatch Status Progression

Every shipment moves through five clear statuses, from planning to delivery.

Dispatch Planned
STEP 1
Ready for Dispatch
STEP 2
Partially Dispatched
STEP 3
Dispatched
STEP 4
Delivered
STEP 5
5.2 Shipment Details

Shipment Details Captured

Everything about the movement of goods is recorded against the dispatch entry.

Shipment Details#DSP-2025-000456
Dispatch Date

Exact date of shipment creation

Order Number

Linked order reference

Products & Quantity

Item-level dispatch detail

Transport Company

Courier/logistics partner name

Vehicle Number

For road transport shipments

ForRoad transport
Driver Details

Contact and identification

Tracking Number

For courier-based shipments

ForCourier
5.3 Flowchart

Complete Dispatch Flowchart

From an approved order to a delivered shipment — ten steps, fully tracked.

01
Order Created & Approved in Order Module
02
Order Moves to Dispatch Planning Stage
03
Dispatch Entry Created — Select Items & Define Quantities
04
Partial or Full Dispatch Decision
PartialFull
05
Shipment Details Captured

Courier, Vehicle, Driver, Tracking No.

06
Inventory Auto-Updated — Stock Reduced from Warehouse
07
Dispatch Reference Number Generated
Dispatch RefDSP-2025-000456
08
Gate Pass Created & Printed
09
Shipment Sent to Customer / Distributor
10
Order Status Updated

Partially Dispatched or Dispatched

Partially DispatchedDispatched
Full Order Quantity Delivered

Status: Completed

Track partial dispatch ratios weekly. If more than 20% of orders are partially dispatched, it signals a production or inventory planning gap.

Ready to track every shipment from gate to delivery?

Get a live walkthrough of the Dispatch Management System.

Book a Free Demo Call +91-9811475755